Practice Management System
First of all let me tell you about Practice Management, according to Wikipedia, “Practice management is the term used in Medical Practice for the person who manages the finance and administration of doctor’s office or an office of a medical professional.”
Practice Management System is the software that handles scheduling appointments, record consultation data, and billing for a medical practice or healthcare provider. PMS software is designed to focus on the business back office management of practice by providing the billing and collection of financial details on your patients.
As normal people, Have you ever wonder how my doctor know about my family background? How they know about my disease and allergies? Even how can they know my personal email id? Yes right, we all have this kind of question in our mind. But what is Reason behind it? Can a doctor’s memory is so powerful that they know even about my last prescription?
Maybe your answer is YES, but as a doctor point of view – is it possible to remember all of these things for everyone? Quite Difficult for it Right?
But my dear friend, I am glad to inform you that nowadays, every doctor has their own Digital Record Management System which known as Practice Management System. Where the doctor or doctor’s staff will record patients full information. They need to just enter your name or mobile number or email id in their Practice Management System to find your entire health and personal information. In a market, there are many PMS available which detect patients through the unique ID card or by face.
=> Practice Management System Important For Physician
- You can record and secure Patients Data
- You will get an appointment Booking Notification and Task reminders every time.
- You can view upcoming tasks, Reports, Consultation information, Billing, Manage Inventory, etc…
- You will save your time with digitizing your practice.
- You will get save money and the environment by using the PMS.
- You can manage your patients and Practice very well
- You can track information easily
=> Practice Management System Important For Patient
- Your patient get appointment Booking SMS/Mail
- Your Patient will get follow up SMS/Mail by a doctor
- Your Patient can pay through the digital payment gateway
- They can Book your appointment through the patient portal
- Whenever they come to your clinic, you have their previous treatment records
So if you are using paper-based record system then you need to start using practice management system, if you have a lot of data to stored and you don’t want to invest in new storage place then you can invest in Practice Management system.
In this world, everything has to change as per situation which is the rule of nature, and if you don’t change as per situation and market need then I am sorry but you also will be vanished like Dinosaurs.
Features of Practice Management Software
- Patient Portal: Practice Management System provide Patient Portal where Patient can book their appointment to the concern doctors, they can view their personal health records, they can read doctors Advice and suggestions, etc…
- Scheduling: Practice Management system will provide appointment booking and rescheduling Feature where Doctor/clinic ’s staff will book a patient’s appointment or reschedule it. They need to just enter the patient’s name, mobile number, timing of consultation and That’s it! If PMS have automatic SMS/mail notification system then this appointment booking message will be sent automatically to the patients as well as concern doctor.
- Medical Billing: PMS allow physicians to provide medical billing to the Patients and record all of these billing data in reports. In medical billing, a patient can view treatment name, price, advice. Doctor or clinic staff will provide these bill to the patients by Print or Email.
- E-prescription: In practice management system patient will get their prescription through the SMS or Mail by the doctor. They can print Prescription as well because in a rural area there are most patients don’t use Electronic medium in this case doctor can provide a print of bill and prescription to that user by patient management system.
- User-Friendly Dashboard: Patient Management System will have a user-friendly dashboard which helps to engage with PMS users. PMS users can be find everything from the dashboard and they can easily manage their patients effectively.
- Patient Profile Management: This is the basic feature of every practice management system. If they can’t manage their patients well then how they can manage their entire practice.
- Revenue Management: through this feature doctors can see how much their daily/weekly/monthly/yearly income. They can manage their entire revenue through the practice management system.
- Patient Verification: in the practice management system they can verify their patients through the different methods like they can search Patients profile through the unique ID, case number, mobile number, name, email id.
- Identification: practice management system can have this identification feature like Screen identification and print badges for visitors.
- Appointment Form: Doctor or staff can fill forms before appointments to decrease patient time spent in the waiting room and administrative time spent on inputting data.
- Easy Access: Keep medical records and allow easy accessibility from a variety of locations including from a mobile device.
- Notification and Reminders: Send confirmations of appointments and place them on an electronic calendar and Send reminders about appointments through the mail or SMS or both. And Notify physicians when patients arrive to decrease wait times.
- Follow up: Send follow-up health information, advice, and reminders of what physicians said to do to increase patient participation in their own health care.
- Data: In Patient Management System, there are these data storing and saving feature where they keep records of patient encounters so both physicians and patients can refer to previous conversations and appointments.
- Electronic Medical Record: Monitor and receive data from medical devices and provide alerts both to physicians and patients if medical attention is necessary.
- Communication: practice management system will allow emails and text conversations between patient and physician. If a doctor wants then they can store this communication record as well.
Difference between Desktop PMS and Web PMS
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User needs to download the software then only they can install on the computer.
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Web-based PMS doesn’t Require for Download because it is a web-based system so the user needs to open their PMS’s URL in the appropriate browser.
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Desktop-based PMS will have limited storage which depends on the computer’s capacity.
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Where web-based PMS doesn’t depend on a computer for storage. It is a cloud-based system so user’s data automatically saves in the server.
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Desktop-based PMS usually need to be manually updated to install the update.
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In Web-based PMS end-users don’t have to install any updates because all the updates are already taken care of by the web application administrators.
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The user keeps his or her data on their own computer systems that’s why it is hard for hackers to gain access to people’s data.
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All the user’s data is stored online, hackers need to hack once time only and they get all of the user’s’ data. this is just a possibility and not a guaranteed situation because there are many PMS which provide Secure server Database.
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Desktop-based PMS allows users to use it from only one computer which installed that PMS.
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Where web-based PMS allows users to access from anywhere and from any device.
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In desktop based PMS is too difficult in support process because if any problems happen to the user then support executive can’t identify those problems immediately. The support executive will need to go, clients, clinic/home or need to use any screen sharing application.
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Another side, in web-based PMS, will be easily working during the support process. In this type of system, support executive can easily identify about user’s problems without meet him personally.
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Desktop-based PMS doesn’t require the internet for use.
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Where web-based PMS fully dependent on the Internet. Without an internet users can’t use it. But as discussed Web-based system can use from any device so if there is no internet in the clinic then the user can use it from the Mobile as well.
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How to choose the best Practice Management System for your Office/Clinic?
The main thing for choosing the best PMS is to make sure that your Practice Management system is using Secure Server for data storage. I suggest using a Web-based Practice Management system which Stores your patient’s data into the cloud so you don’t have any issue regarding lack of storage capacity. After that, you can choose a practice management system which you and your staff can have easy access from any device. You can choose a practice management system which is user-friendly so you and your staff and learn it easily.
Data Storage, Data security, easy to access and user-friendly these all are the main characteristics of best practice Management system.
Choosing your practice management system is one of the most important decisions you will make for your office/clinic because practice management system can be very expensive, so you’ll want to make sure your decision will serve you well for many years.
So choose wisely!
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Author : Bitbuffs |
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