5 Secrets Of a Successful Virtual Meeting |
Posted: October 16, 2020 |
Virtual meetings need a different approach as compared to in-person meetings. You need to implement different strategies to get the most out of your online meetings with your audience. Before COVID19, most of the meetings were held in-person; but with situations changing, virtual communication is the new norm. Therefore, it is essential to take the right steps to make your virtual meetings successful. Read till the end so you don’t miss out on anything. If you are looking for any help regarding Business Presentation Skills, our experts can help you with it! · Prepare Well Preparing well in advance will be of great help in a virtual meeting. Preparing well does not mean you should only test your technology. It means asking yourself the following questions: What is the purpose of this meeting? What do I aim to achieve at the end of the session? How long will the session be? How will I keep my audience engaged? Your online meeting should be structured in a way that will allow you to fully capitalize on the available time. · Make Ground Rules Be it virtual training, remote training or online classes, setting some common ground rules is very essential. Examples of some of the basic rules that you should definitely implement in an online meeting could be: - Mute your mic when not speaking. - Use the hand raising option on zoom if you have something to say. - Join the meeting with your full name so we know who is present. Needless to say, you can always make changes to these rules according to your needs. · Keep Your Participants Engaged The truth is, people can lose interest in an online discussion in a split of a second. Thus, keeping each individual engaged is key to making online sessions more fun and productive. There are several successful ways to engage your participants. For example, if you are conducting an interactive virtual course or a remote workshop, you can ask the participants to send in any questions they might have via email before the session begins. Starting a poll and posting questions in the chat during the session can produce fruitful results too. · Focus It is easy to get carried away during an online meeting. Hence, it is important that you divert all your attention towards the meeting. If you are attending the meeting on your laptop, keep your mobile phone out of your reach if possible. A message or email notification on our phone can easily make you lose your focus. More importantly, ensure that you are focusing on delivering effective presentations as per your business standards. · Test Your Technology Before you start your meeting, make sure your laptop is in good working condition and is up to date. As a matter of fact, technical issues cannot be completely eliminated, but you can always try to reduce their chances to occur. A few platforms like zoom will always ask you to restart your app or system before allowing you access to screen sharing and other options. It’s always helpful to do that well in advance. Final Thoughts While virtual meetings can never be perfect, you can always take a few steps to make sure they still serve their purpose. With the implementation of the above mentioned secrets, your virtual meetings experience will definitely improve.
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