Everything You Need To Know About Google Docs |
Posted: October 12, 2018 |
Google Docs is a part of Google's office-style apps which Google calls Google Drive. Because the program is browser-based, it can be accessed anywhere in the world without having to install the program on your computer. As long as you are connected to the internet connection and a fully-featured browser, you have access to Google Docs.Businesses are adopting the tool as a way to increase efficiency and usability of information.
Picture Courtesy-Infiflex Features of Google DocsCollaborate Well With OthersGoogle documents is all about "collaboration." It doesn't matter if you're all on smartphones, desktop PCs and tablets, more than one person at a time can work on a document up to 50 simultaneously. To see what your colleagues have done, you can view a revision history via File-See Revision History or by clicking the link next to "Help" on the top menu (it might appears "All changes saved in Drive" or "Last edit made by X 10 minutes ago"). A list on the right side will show you who updated the doc and when; and by clicking their name you can see what they did. This is the amazing feature of doc. Suggest Mode Google Docs supports a great feature called Suggest Edits. Click the Edit button with the pencil icon up by the Comments and Share buttons. You'll get a menu that lets you edit, suggest edits (with visible tracked changes), or viewing so you can see the final updated doc. Seek Out a CollaboratorThere are various documents to keep track of. If you can't remember the name of the one you want, but if you can remember who shared it with you, click on Shared with Me in the left menu of Google Drive. It will provide the list of all the documents you share access to. If the list is too long means too many names are there to parse, type the collaborator's name in the search field at the top to narrow down the choices. Make a Document PublicTo become a part of collaboration, the document has to be shared. The limit is upto 200 people or user, but only 50 collaborators can edit a document at the same time. The owners of the document can set who has edit privileges. But to avoid inconvenience, you can also just make a document public. For doing this, click the Share button on the top right > Advanced > and "Change" under "Who has access." Easy to Learn It is a straightforward application and easy to pick up. If you have ever used or have any experience with a word processor or programs such as Word, Excel, etc, you will pick up on how to use the different options within Google Docs. Free Google Docs is a free program to use for all users. Import/Export Flexibility If you want to import a file or export something out of Google Docs, there is no error messages and issues with compatibility. It imports and exports most file types, giving you the flexibility you need when sending and receiving files from colleagues.
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