How Can You Save Money With A Time Tracking Software |
Posted: July 21, 2019 |
The phrase “Time is money” is true for every business, some more than the other. And yet, workers still spend a large amount of time scrolling through social media or watching puppy videos, and none of that is bringing you money. Well, let’s not generalize, maybe someone’s work does consist of collecting data from puppy videos for research, but you know what I meant. But, how can you improve time spent if you don’t know how it’s spent? Get Your Productivity Facts StraightOverestimating the amount of time spent working is nothing uncommon. It’s a scientifically proven fact that the human brain needs a break after 2 hours of hard work, but it’s not unusual for time to fly by before you realize you have been doing BuzzFeed quizzes for a solid hour. Maybe you’ve heard about The Hawthorne’s effect, also known as The observer effect, which is a phenomenon where individuals improve their behavior in response to the awareness of being observed. In office, this means your employees probably don’t want to get caught procrastinating instead of doing what they are paid for. It’s 2019, so you don’t have to make sure your team is productive by watching their computer screen over their shoulders. There’s a long list of time tracking software that keeps track of employee hours, but if you want a software that has advanced tracking features and is simple to use, your best option is Workpuls. This software will help you achieve three key assets to a successful business: efficiency, accountability and met deadlines. As a manager, you probably see the benefits, but your team might not, which is why you need to explain how this tool can help them stay organized. The Multitasking MythWe often think we’re doing more tasks at the same time, but that isn’t true. Science says that cerebral cortex can only pay attention to one thing at a time, and what actually happens is we’re quickly switching from one thing to another. A study conducted by American Psychological Association shows that multitasking, or better called “task switching” can drain up to 40 percent of productivity, so using time tracking can help keep focus on one task at a time. AccountabilityWorking on a big project requires organized teamwork. Time tracking program helps employees see how they are contributing to the process, which is one of the key components of team success. No matter how big their part in a certain project is, it’s important to give recognition for their work, in order to raise their motivation. Information gathered helps managers get the most out of their employees, as it helps them find their most productive time and tasks they do best. Keeping an eye on tasks helps you identify top performers. By implementing a reward system you can show appreciation of their hard work and further boost other employees’ productivity. But do it with caution, don’t value speed over the work quality, as that’s the first step towards creating a toxic office environment. Time tracking gives full insight into the work being done, but also if workers have difficulty completing some tasks on time. If you notice that it takes too much time to complete a certain task, the problem might not lie in an employee’s capability but in the task itself. You might need to figure out a way to optimize this task, and distribute it differently between workers. Say Goodbye To Unpaid TimeSince the time tracker gives you a report of how employees spend their time, they can be sure not a single minute spent working will go unpaid. Workpuls software is so precise, it helps with taking into account all activities you might oversee when billing work time, such as replying to a work email. This might look like a one-minute task, but on a monthly level, it can add up to a lot of overtime work, which should be billed accordingly. Take Caution When Collecting DataThere’s a fine line between keeping track of time and micromanaging employees. Everyone has to take a break every once in a while to gather themselves and prepare for the next task. If you’re pestering an employee about opening a webpage, you might want to change your approach to your business time tracking. While we stated above that people tend to perform better when they’re observed, their performance drops when they believe the reason behind tracking is employer’s lack of trust in them. So, use a time tracking system as just another way of communicating – a tool that shows employees' strengths and weaknesses, which you should use for creating constructive feedback that helps them reach their potential. In ConclusionTime tracking isn’t innately good or bad, it depends on how you use it. It can be great for boosting productivity, but if it disturbs your employees, it will just produce more wasted time.
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