Important Things That You Need To Learn About A Trade Show Shipping |
Posted: May 27, 2019 |
Important Things That You Need To Learn About A Trade Show Shipping Introduction Organizing a trade show event and shipping can be an overwhelming task. In addition to booth design, activities such as creation of marketing collateral, handling the transportation, booking travel arrangements, as well as delivery of a trade show equipment will feel an overwhelming experience. To get the booth display materials to the trade show safely, at the right time, and at a good price needs diligent planning and legwork. To stay organized and aware of the intricacies involved in a trade show needs help. We have covered a few important things in this article that will give a good clarity about trade show events and ways to accomplish it successfully. Shipment Paperwork Proper paperwork and labeling are important for all types of trade show freight. In absence of proper paperwork, there is a possibility to run the danger of misplaced materials. It is important to ensure that you include the below mentioned things on your paperwork.
Some of the trade shows that perform international shipping even provide “color-coded labels”, that are used to assist event staff to figure out which areas or rooms does the freight requires to go. Work ahead of time Trade show shipments are seen to have longer timelines as compared to a traditional freight. It is needed for you to make shipping arrangements for your product a few weeks before the actual date of shipment. Once you make the decision to participate in a trade show, you need to build an elaborate timeline. Prioritize your shipping needs as working in advance can get you more opportunities to lower pricing and transportation options. For the trade show shipment, it is best to shortlist at least two to three shipment companies and, then choose a preferred carrier. You can take quotes from these service providers. It is best to receive quotation a minimum of fifteen days or a month before to the actual date of shipment. Carriers who have specialization in trade shows can even book their capacity when you do not schedule orders in time. With prior notice, trade show shipping can even optimize the freight movement that results in cheaper pricing. Advance Warehouses Trade show freight mostly does not get shipped to the event location. In place of it, it gets stored at an “advance warehouse” that lies close to the actual location where the trade show is going to be held. Just one before the date of the event, freight is stored at that place and on the event day it gets delivered right to the event location. Trade shows normally provide event exhibitors with elaborate instructions as well as the timeline that includes:
When the freight reaches the warehouse, the carrier may charge a holding fee. A drayage fee will also be charged for delivering trade material to the booth. On the basis of the quantity of the event materials, both these fees will be determined. Though there may be an added cost for delivering the product to an advance warehouse, it is definitely the best and full-proof method to deal with the trade show freight. You can easily track the order as well as the materials that will be waiting at the booth at the time of arrival. Conclusion Trade show shipping can be a daunting process when you don’t have the necessary information about the execution of the event. In addition to these tips, assistance of the right trade show shippingcompany will help you in the right hassle-free execution of the task.
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